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Gera GlorySoftware Engineering
Document & records lifecycle managementDelivered solution

Enterprise Document & Records Management Platform

One platform to create, process, approve, sign, file and track every document and record, digital or physical, from creation to archive.

Discuss it for your organisationAll solutions
  • Accessibility
  • Accountability
  • Traceability
  • Operational efficiency
Illustration of the document and records platform: a stack of documents in front of a folder tree, with an approved mark and a retention label.
The problem it addresses

Documents and records are scattered and hard to account for

Files sit in personal folders, inboxes, registries and storerooms. Finding a document, knowing who approved it or proving what happened to a record takes time, and accountability is lost along the way.

What we built

EDRMS in plain terms

EDRMS is an integrated platform that manages the complete lifecycle of an organisation’s documents and records. Documents are created and registered, processed and reviewed, approved and signed, then declared as records and managed until they are disposed of. Physical files and their storage locations are tracked alongside digital ones, so the organisation has a single, accountable view of all its information. It is a platform for how documents move through the organisation, not simply a place to store files.

What it enables you to do

  1. 1Create, register and classify documents from the moment they enter the organisation
  2. 2Route documents for processing, review, approval and signing
  3. 3Manage records through retention and disposal in line with policy
  4. 4Track physical documents and their storage locations alongside digital records
  5. 5Find any document or record quickly and see its complete history
Status
Delivered solution
Delivery
Adapted to each organisation
Solution type
Enterprise platform
Lifecycle
Creation → Processing → Approval → Records → Storage
Records
Digital and physical, in one platform
Users
Registries, departments, management

Every enterprise solution we deliver is adapted to the organisation that uses it. You bring the requirement; we design, build and deliver, drawing on the solutions we have already developed. Client references for this solution are available upon enquiry.

Benefits to your organisation

What EDRMS changes for you

  • Accessibility

    Staff find the documents and records they need in seconds, with the right access rights applied.

  • Accountability

    Every action is recorded: who created, reviewed, approved or signed, and when.

  • Traceability

    The full history of a document or record, digital or physical, is available at any time.

  • Operational efficiency

    Processing, review and approval move through the platform instead of by hand or email.

In operation

What EDRMS does

Schematic system view · illustrative interface

  • Creation & registration

    Capture and register documents with the metadata and classification your organisation uses.

  • Processing & review

    Route documents to the people who need to process, review and comment on them.

  • Approval & signing

    Approve and sign within the platform, with a record of every decision.

  • Records management

    Declare records, apply retention schedules and manage disposal with a full audit trail.

  • Physical storage tracking

    Know where each physical file is kept, who holds it and when it was moved.

  • Access & audit

    Role-based permissions, activity logs and reports for governance and oversight.

Designed for:Government institutionsEnterprisesRegulated organisations

More solutions

Two people shaking hands across a meeting table.

Could EDRMS work for your organisation?

Tell us about the documents, approvals or records involved. We will show you how this solution applies and how we would adapt it for your organisation.

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